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Loreto Library: Information for Teachers

Staff ID cards

The Library produces individual staff ID cards on behalf of the College. Staff can present to the Library for a photo to be taken, and once information flows through from HR and IT, Library will process the ID card and notify you when it is available for collection. 

The ID card can also be used to release print jobs and photocopying. 


The Library purchases hardcopies copies of The Australian, The Courier and The Herald Sun. 

Electronic access to local, state and national newspapers is via the Access Australia database. This includes the current day's newspaper and extensive back issues. The database is also accessible remotely. 

Contact the Library for access issues or assistance with searching for articles. 


The following equipment items are available for short term loan.

  • PowerPoint presenters
  • Digital cameras
  • UE Boom Bluetooth speakers
  • CD/DVD drives

Printing in the Library

The Library has two copiers for printing, photocopying and scanning.  

Staff are asked to limit their copying at peak times such as before school, recess or lunch time.  All large print runs should be undertaken at Student Reception or upstairs near the Development Office.


Bauhaus History Display

Bauhaus History Display, 2019

Displays are used as a means of promoting the love of reading, the Library, fostering the cultural ethos of the school and they provide an engaging environment for personal learning. We are happy to support the curriculum by setting up displays reflecting units of work currently being taught, or by displaying students’ own work.

Staff borrowing

The Library has an extensive collection of Teacher Reference materials including current text books and support material. A list of items on loan is sent to staff annually to review. It is expected that staff return items which support subjects they aren't currently teaching, freeing them up for other staff members to borrow. The Library also has a wide selection of novels, biographies and other non-fiction resources for staff use.

Research Guides: Developing Students' Information Literacy Skills

Information received about your research topic, in advance of Library bookings, will help us to help you, by

  • accessing appropriate resources from various sources
  • enabling students to focus on the task and to research effectively
  • improving collection mapping – developing strengths and weaknesses
  • contributing to the development of the collection – addressing needs of Library users   

In consultation with the Head of Faculty and/or class teachers, the Library staff will be happy to develop a LibGuides research page for units of work incorporating digital and print resources. The Head of Library is available to work with staff and students to assist in the research aspects of the unit of work. For more information on how our digital resources can enhance your teaching program, please see or email        

Library collection - material selection

The Director of Library Services is responsible for the development of the Library collection, including the purchase of periodicals, newspapers, books, audio-visual material and equipment, and digital resources. She will assist Heads of Faculties with items on approval, publishers’ information and searches. Faculty Heads are responsible for selecting specific curriculum-related materials, often in consultation with the Director.

Items purchased by Heads of Faculties must be handed to the Director together with the appropriate invoice and purchase order blue slip, for processing. If teaching staff require a text or other resource, they need to consult with their Head of Faculty first. Staff are asked not to purchase resources without authorisation.

Television Programs

Link to ClickView

ClickView is the platform used to obtain access to video educational material. This includes television programs that have been broadcast on free-to-air channels, as well as original, curriculum aligned resources. Interactive videos can be created for all video content, which enhances students' engagement and understanding of the content. Snippets of videos (for example, a particular movie scene) which can be used as focus pieces within a longer video, can also be clipped. 

For further information, please contact Donna Byrne. Please keep in mind that we cannot, due to copyright restrictions, make copies of commercial DVDs or streaming programs and place them in ClickView. 

Student Borrowing

Students may borrow up to 10 books at one time and students are required to present their Loreto ID card.  DVDs are generally not for loan, except during school hours or with written permission from the teacher. Equipment may be borrowed for use within the school.  Students may be sent from class to borrow in small groups (no more than 8). 

Overdue Books - Students

Lists of overdue books are compiled on a regular basis and the lists are emailed to students or printed and put in Mentor Group folders for distribution to the students. 

Library spaces and bookings

The Library provides a number of different spaces for class groups to use.

  • The Reading Lounge is ideal for a quiet reading session (accommodates around 28 students)
  • The Class Space on the open floor of the Library (28)

A portable TV projector can be moved into the Reading Lounge and Class Space for teaching purposes. 

  • The Presentation Room is equipped with a whiteboard, data projector and is VIVI enabled (28)
  • Two Collaborative Spaces (4-6) can be used for tutoring or group work/study.  
  • Two Meeting Rooms (10). Meeting Room 1 is equipped with a whiteboard, data projector and is VIVI enabled. Meeting Rooms 1 & 2 are separated by a collapsible divider, which can be opened up upon request to cater for larger groups/ 

To book the Library areas please use SIMON. If you are unsure about whether the Library can accommodate what you have in mind, please get in touch.  

Library supervision for students out of class

Private Study

Students from Years 7-10 may be sent to the Library for private study in small groups of no more than eight students. Students must bring an Out of Class Pass or note from their teacher when arriving at the Library. This is to ensure that students are at the Library with the teacher’s knowledge and to inform the Library staff of the reason for the visit. Students who are unwilling or unable to work independently may be sent back to class. Students do not need a pass if they are coming to release printing or photocopy. 

Missed Assessments

Students from Years 7-10 may be sent to the Library to complete missed written assessments individually or in small groups. Please send students with a Library Supervision for Students Sitting an Assessment form so that Library staff can supervise the students under appropriate conditions, e.g., with(out) notes or calculators, whether the paper needs to be handed in to the Library.

The form and assessment papers can also be lodged with Library staff prior to the date students will be sitting the assessments. This helps Library staff ensure that there is adequate quiet space for students to sit a missed assessment.


A follow up email will be sent to teachers when students come to the Library without a note or an email to advise of their attendance. This is to ensure that the student has permission to be in the Library, and is working appropriately. 

Year 12 study periods

Year 12 students are timetabled to be in the Library during their study periods. A roll is taken by Library staff for each period. In addition to the open floor, there are 17 desks on the mezzanine level for Year 12 students to use; this space is strictly for silent study only. The mezzanine area also holds the Teacher Reference collection.

Teachers requiring a student to use the Library for extended periods of private study are requested to discuss this with the Director of Library Services so that the reason for extra study hours is understood and the proper management of those study times can be maintained.